Office Manager & Executive Assistant (m/f/x)

Job description

UP42 is changing the way satellite data is accessed and analyzed. It is the first of its kind open marketplace providing easy access to both satellite imagery and analytics from multiple sources. Developers and data scientists across all industries now have access to a platform to build, run, and scale projects in one place. Based in Berlin, the company is a subsidiary of Airbus Defence and Space.


We are looking for an Office Manager & Executive Assistant (m/f/x) to join our motivated team in Berlin.

About the role: 

  • Oversee and support administrative responsibilities including general office supplies, inventories, office inquiries, merchandising and office maintenance

  • Ensure the smooth running of the new office space to promote employee productivity and well-being

  • Schedule meetings or appointments and organize office ceremonies, events, processes, minutes and operations 

  • Liaise with facility management vendors, including cleaning, catering and security services as well as handle price negotiations with the office vendors and service providers

  • Own and actively contribute to Health & Safety topics and be the contact person for our external health & safety advisors 

  • Assist accounting and finance and make sure our legal documentation is properly stored and maintained

  • Support the CEO and the Leadership Team with administrative and organizational tasks, e.g. calendar management and scheduling, travel bookings, expenses management and long-term planning

Job requirements

About you:

  • Several years experience as an Office Manager / Administrative Assistant and several years of experience as an Executive Assistant preferably in fast-paced and international environment

  • Strong organizational and planning skills as well as strong attention to detail

  • Well-versed and competent in using MS Office / G-Suite

  • Excellent interpersonal skills and the ability to balance decisiveness with empathy

  • Resourceful and positive attitude with a ‘can-do’ mentality that benefits the culture and team

  • Excellent written and verbal communication skills in German and English

  • Experience in accounting and HR administration is a plus

  • Good analytical, organisational skills & creative approach to problem solving

About us:

  • The chance to shape the state of the art geospatial processing platform and create a completely new planetary perspective

  • Nice office with everything you need to enjoy your work in the heart of Kreuzberg

  • Inspiring international team, fun and productive environment

  • Competitive salary package and other great benefits

  • Regular team events, team updates and get-to-gathers

  • Development budget: we help you grow and you grow UP42!

  • Challenges, space for creativity and taking ownership

Does this sound like a good next step into your geospatial career? If so, we look forward to receiving your application in English.

Our culture is one of belonging, where everyone feels welcome and where differences are celebrated. We seek to recruit the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background and/or belief—and strongly encourage people from underrepresented groups to apply. We also value more than the skills and experiences outlined in this job description. Even if you think you only fill 60% of the requirements for this role - we would still like to consider your application.